Traditional Supported Employment Process

1. Receive a referral from the Office of Vocational Rehabilitation (OVR)
2. Receive authorization for Discovery
3. Submit Person Centered Employment Plan (PCEP) Activity Notes to the VR Counselor monthly
   • PCEP Activity Notes Instructions
4. Submit an invoice for hours spent with or on behalf of the job seeker, a minimum of 10 up to a maximum of 20, at $80/hour. Determine with the VR Counselor whether to invoice monthly or quarterly.
5. Submit a PCEP upon completion of the Discovery process, along with an invoice for:
   • $800 if approved within 45 days of the begin service date on the Discovery authorization OR
   • $400 if approved 46+ days after the begin service dates on the Discovery authorization.

1. Receive an Authorization for Job Development
2. Submit Job Development Activity Notes to the VR Counselor monthly
   • Job Development Activity Note Instructions
3. Submit invoice for hours spent with or on behalf of the job seeker, up to a maximum of 30, at $80/hour. Determine with the VR Counselor if you will invoice monthly or quarterly.
4. Submit Job Acquisition Report with start date and finalized information about the position as soon as you know this information. When possible, send prior to job start
   • Job Acquisition Report Instructions
5. Submit Job Development Invoice after the first day of work
   • $800 if the start date is within 60 days of begin service date on the Job Development Authorization OR
   • $400 if the start date is 61+ days after begin service date on the Job Development Authorization

1. Receive authorization for Supported Employment Services
2. Submit a Supported Employment Services Note and an Employment Stability Assessment to the VR Counselor monthly
   • Supported Employment Services Note Instructions
   • Employment Stability Assessment Instructions
3. Submit invoice for hours spent with or on behalf of the job seeker, minimum 30 days up to 2 years max, at $80/hour, until consumer reaches stable employment. Frequency of invoicing can be determined with the VR Counselor.
4. This phase ends when the Employment Stability Assessment shows, and is approved by the VR Counselor, that the consumer has reached sustained stable employment. The final Employment Stability Assessment may be submitted at any point during the month. Hourly payments from OVR end at this point (unless the consumer is under 25 years of age).

1. Submit an Extended Service Plan on days 1, 45, and 90 of stable employment (Extended Service Plan Instructions)
   • This count starts on day 1 of “stable employment” as determined by the Employment Stability Assessment.
   • This is NOT a count of how many days the person has worked since job start.
   • Day 1 Extended Services Plan:
     • Submit at the same time as the final Employment Stability Assessment, as it determines how you will support the consumer in continued stable employment.
     • Once the VR Counselor signs this plan, they will send you an authorization, and you can submit an invoice for the Day 1 Outcome of $500.00.
   • Day 45 Extended Services Plan:
     • Submit along with invoice for $1,500.00.
   • Day 90 Extended Services Plan:
     • Submit along with invoice for $3,000.00.
2. Submit an Extended Services Report to the VR Counselor Monthly over the course of 90 days following stable employment (Extended Services Report Instructions)
   • Invoice hourly ONLY if the consumer is a “youth with a disability” under the age of 25, at $80/hour, up to 90 days. Hourly payments from OVR end at this point.
3. OVR may close the case at approval of the Day 90 Extended Services Plan.
4. Extended Services are ongoing over the term of employment, and should, at a minimum, include 2 (two) face-to-face on-site visits per month.
   • You may continue to use the Extended Services Report to document regular extended services; these will be looked at upon OVR audit but do not need to be sent to the VR Counselor.
   • While Extended Services continue over the term of employment, you no longer bill OVR for this service.
5. Extended Services may be reduced, if warranted after one year of employment, upon approval of a Step-Down Support Plan.

Communication with your OVR Counselor is critical. If you have questions or concerns about communication or authorizations, please contact your Supported Employment Consultant.