IPS Supported Employment Process

1. Receive a referral from the Office of Vocational Rehabilitation (OVR).
2. Receive authorization for a Career Profile.
3. Submit a completed Career Profile Plan, Job Search Plan, and invoice for $750 (expected within 15 business days from the date of authorization).

1. Receive authorization for Job Development.
2. Submit Job Development Activity Notes to the VR Counselor monthly
   • Job Development Activity Note Instructions
3. Submit invoice for hours spent with or on behalf of the job seeker, up to a maximum of 30, at $80/hour. Determine with the VR Counselor if you will invoice monthly or quarterly.
4. Submit Job Acquisition Report. Submit with start date and finalized information about the position.
   • Job Acquisition Report Instructions
5. Submit Job Development Invoice after the first day of work:
   • $800 if the start date is within 60 days of the begin service date on the Job Development Authorization OR
   • $400 if the start date is 61+ days after the begin service date on the Job Development Authorization.

1. Receive Authorization for Supported Employment Services.
2. Submit the Supported Employment Services Note and the Employment Stability Assessment to the VR Counselor monthly.
   • Supported Employment Services Note Instructions
   • Employment Stability Assessment Instructions
3. Submit an invoice for hours spent with or on behalf of the job seeker, minimum 30 days up to 2 years max, at $80/hour, until the consumer reaches stable employment. The invoicing frequency can be determined with the VR Counselor.
4. This phase ends when the Employment Stability Assessment shows and is approved by the VR Counselor that the consumer has reached sustained stable employment. Hourly payments from OVR end at this point (unless the consumer is under 25 years of age).

1. Submit the Extended Services Plan on days 1, 45, and 90 of stable employment (Extended Services Plan Instructions)
   • This count starts on day 1 of “stable employment” as determined by the Employment Stability Assessment.
   • This is NOT a count of the number of days the person has worked since the job started.
   • Day 1 Extended Services Plan:
     • Submit at the same time as the final Employment Stability Assessment, as it determines how you will support the consumer in continued stable employment. This can happen at any time of the month. Kentucky Supported Employment Training Project hdi.uky.edu/setp
     • Once the VR Counselor signs this plan, they will send you an authorization, and you can submit an invoice for the Day 1 Outcome of $500.
   • Day 45 Extended Services Plan:
     • Submit with the $1,500.00 invoice.
   • Day 90 Extended Services Plan:
     • Submit with the $3,000.00 invoice.
2. Submit the Extended Services Report to the VR Counselor Monthly over the course of 90 days following stable employment (Extended Services Report Instructions)
   • Invoice Hourly ONLY if the consumer is a “youth with a disability” under the age of 25, at $80/hour, up to 90 days. Hourly payments from OVR end at this point.
3. OVR may close the case at approval of the Day 90 Extended Services Plan.
4. Extended Services are ongoing over the term of employment, and should, at a minimum, include 2 (two) face-to-face on-site visits per month.
   • You may continue to use the Extended Services Report to document regular extended services; these will be looked at upon OVR audit but do not need to be sent to the VR Counselor.
   • While Extended Services continue over the term of employment, you no longer bill OVR for this service.
5. Extended Services may be reduced, if warranted after one year of employment, upon approval of a Step-Down Support Plan.

If you have questions or concerns about communication or authorizations, please contact your Supported Employment Consultant.